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TSE005-P5 Executive Project Management

A Management Introduction to the Foundations of Project Management

Course Description

Project Management carries complex concerns, not always found in traditional Process Management. It is an important realization that “Project People” have additional skill and support requirements. This module introduces the tools and techniques being taught to Project Managers and team members. During this overview we explain and follow the globally endorsed PMI (Project Management Institute) model of Initiation, Planning, Executing, Controlling and Closing. Applicable real-world tools and techniques are also presented as they should be applied throughout the organization. The overall goals of the session are to introduce the key areas of project management and to inform management of their role in making projects successful.

This program is for non-technical executives and managers who do not necessarily run projects themselves, but manage and interact with those who do. Participants are introduced to concepts and tools taught in our TSE001-P5 Project Planning and Control workshop; it does not replace “PP&C Foundations”. Although the workshop does not teach the use of Microsoft Project, the proper use of MSP as a job aid within the organization is addressed.

Upon completion of this workshop, each participant will be able to:
  • Understand the process which should be followed within the organization to develop Project and Phase Plans including: estimating the work effort, and developing project schedules;
  • Understand Management’s role and responsibilities in supporting the overall Project Management Process and the Project Team;
  • Request project plans and schedules from their staff, and offer constructive feedback;
  • Understand and support Project Scope Management – the Change Request Policy;
  • Understand the Risk Management process.
  • Request Progress and Quality Metrics on the status of projects and deliverables;
  • Discuss some of the implementation issues within the organization’s current Environment.

Instructional methods for this three to four hour module include lecture, exercises and discussion.  This workshop has been approved by PMI®, the Project Management Institute, to award 4 PDUs to those attendees holding the PMP® credential.

Course Outline

  • Introduction and Objectives
  • Key Project Management Concepts
    • World Class Project Management
    • Process vs. Project Management
    • Blueprint for Effective Project Management
    • Project Management Responsibilities
    • Stakeholder Roles and Responsibilities
    • The Importance of Planning
  • Project Planning and Developing a Work Plan
    • A Common Sense approach to Planning with a Consistent Process
    • What exactly are Deliverables and the WBS (Work Breakdown Structure)?
    • The Total Systems Education Planning “Pentagon”
    • Realistic Estimating and Credibility
    • Why there must be a Network and Critcal Path
    • Gantt Chart and Time Line Schedules -- their value (and What they don’t show)
    • How to Review a Work Plan
  • Project Staffing and Scheduling the Project – “Working the Plan”
    • The Issues and Implications of Project Team Structures
      • Silo
      • Matrix
      • Cross-Funcational - Task Force
    • Management’s Critical Role in Staffing and Support
    • The Critical Path, Staffing and Scheduling Issues
    • Multiple Projects, Multiple Priorities and Shared Staff (Real fun begins!)
    • Communications Management -- Minimizing Surprises!
  • Project Scope Management – "Managing Change"
    • Plan for Change - Being Proactive
    • Why a Change Management Program is Critical
    • Management’s Role in the Change Management Policy
    • The Value of Good Business Requirements (Planning to do it right; the first time!)
  • Project Execution and Control
    • Meaningful Project Metrics
    • Project Reporting (When and How)
    • Quality (Building and Measuring)
    • Revising a Plan and Schedule (The Planning Pentagon Returns!)
    • Escalating Issues
  • Conclusion
    • Project Closure -- The Post Project Review and Lessons Learned
    • Potential PMI Project Management Certifications - PMP, CAPM, PMI-PBA
    • OPTIONAL TEAM EXERCISE:

                                 “Identify Issues which may Impede Project Success”

                              Process: “What Participants can do to resolve the issues…”           
    • Implementation Plan to implement Effective PM within the Organization



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