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TSE029-P6 Project Management "Lite"

Course Description

WE ALL DO PROJECTS whether they are called projects or not and projects carry complex concerns not always found in traditional management.  This one-day module introduces team members to Project Management and its issues.  The structured model of Planning, Organizing, Scheduling, Controlling and Managing Change, with specific tools and techniques is presented and practiced.  The overall objectives of this workshop are to inform participants of their roles in projects and to enable negotiation, communication and coordination between management, project managers, stakeholders and other members of the project team, and, to help you survive!

Since this workshop addresses dealing with Project Risk and it provides the essential tools and techniques practiced in our more detailed TSE001-P6 PROJECT PLANNING AND CONTROL, it carries the nickname, “The Survival Kit!”

Participants involved with PMI® and the Project Management Institute’s Project Management Professional – PMP®, CAPM® or PMI-PBA programs, are awarded 8 PDUs or 8 “Contact Hours”. 

Upon completion of this workshop, each participant will be able to:
  • Understand a project’s mission, objectives (SMART) and risks, and begin determining the scope of the work;
  • Assemble a work plan; determine the project’s schedule and options;
  • Understand the importance of identifying and producing deliverables according to the agreed upon schedule, while still meeting specifications;
  • Understand the importance of effective communications (No surprises!);
  • Understand each team member’s role in supporting the process and his or her associated responsibilities and stakeholders;
  • Deal with project changes and a Change Request Plan;
  • Track and be able to report project progress and quality;
  • Understand how Microsoft Project can help plan, organize, control, change, monitor and report on projects.

Instructional methods for this special full-day module are lecture, discussion and case study team exercises.  Although Microsoft Project is not taught during this workshop, examples of its effective application and use are discussed and integrated.

Course Outline

            I. Project Management Concepts

                           A. Process vs. Project Management

                           B. Project Characteristics

                                   1. Mission

                                   2. Beginning and End

                                   3. Resources

                                   4. Roles and responsibilities

                                   5. Risk

                                   6. Visibility

                           C. PMI®, its Role and Benefit

            II. Project Management Model

                           A. Project Management (in the Real World)

                           B. Project Life Cycles (The Project Process)

                                   1. Waterfall

                                   2. Agile

                                   3. Common Sense…

                           C. Integration of the Project and the Process

                           D. Stakeholder Roles and Responsibilities

                           E. The Total Systems Pentagon

            III. Best Practices

                           A. Scope (Identifying the Deliverables)

                           B. Managing Risk (The Process)

                           C. The Need to Negotiate

                           D. Critical Project Communication

            IV. Managing the Pentagon

                           A. Time

                           B. Money

                           C. People

                           D. The Plan

                           E. Scope and Quality

                           F. and of course, RISK

                           G. The benefits of Being Proactive

                                   (and the ability to react quickly!)

            V. Planning

                           A. Scope Management

                           B. Project Risks and a Process to Deal with them

                           C. Assumptions

                           D. The Work Breakdown Structure (WBS)

                           E. Estimating Techniques

                           E. Network Diagram (Dependency Diagram)

                                   1. The Critical Path

                                   2. Slack and Float

                                   3. Why this is so important!

                           F. Gantt Chart – Time-line

                           G. Putting it all together

            VI. Organizing and Scheduling

                           A. The Project Environment

                                  (Team Structures and Issues)

                           B. Staffing the Project

                                   (Who makes the choice?)

                           C. Resource Schedule Conflicts

                           D. Support Groups and Outside Vendors

                                   (Cross-Functional Projects)

                           E. Communications – Communication – Communications

                           F. Approvals or Other Process Items

                VII. Execution, Monitoring and Control

                           A. Track Progress & Quality

                                   Easy yet helpful metrics

                           B. Corrective Actions

                           C. Traps to Avoid!

                           D. Stakeholder Management and Communications

                VIII. Change Control (Scope Management)

                           A. Plan for Changes

                                  or suffer the consequences

                           B. Implementing a Simple yet Effective Change Control Process

                  IX.   Project and Stakeholder Roles and Responsibilities

                    X.   Conclusion

                           A. Closure and Lessons Learned

                           B. Participants Critique the Workshop

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