TSE012 Project Management For Project Team Members

Course Description

Projects carry complex concerns, not always found in traditional management. This one-day module introduces the project team members to Project Management and its structure. The model of: Planning, Organizing, Scheduling, Controlling and Managing Change with specific tools and techniques, is presented. The overall objectives of this team member workshop are to introduce participants of their roles in projects; and to enable negotiation, communication, and coordination between project managers and members of the project team.

This program is for people who do not necessarily manage projects themselves, but are critical members of project teams. Here participants are introduced to the concepts and tools taught in our TSE001-P6 Project Planning and Control – The Foundations of Project Management Workshop. PTM does not replace it.

Once completed, participants involved with PMI^® and the Project Management Institute’s Project Management Professional – PMP or PMI-PBA, Professional in Business Analysis programs, are awarded 8 PDUs or 8 “Contact Hours”.

Upon completion of this workshop, each participant will be able to:

Understand the process being followed by his/her project manager to develop project and phase plans, estimate work effort, resource requirements and project schedules;
Understand the importance of identifying and producing task deliverables on-time and according to specifications;
Understand the importance of managing risk and enabling effective communications in projects;
Understand each member’s role in supporting the project process and his or her associated responsibilities;
Understand, follow and support the project’s change request policy;
Report progress and quality metrics for status of projects and deliverables;
Understand the use of project management software to help plan, organize, control, change, track and report projects.

Instructional methods for this full day module are lecture, discussion and multiple group exercises. Upon request, internal methodology and processes will be included in the course materials.

Course Outline

Introduction and Course Objectives
Project Management Concepts
1. Process vs. Project Management
2. Project Characteristics
  1. Mission
  2. Beginning and End
  3. Resources
  4. Roles and responsibilities
  5. Risk
  6. Visibility
  7. What is PMI and Its Role
Project Management Model
1. Project Management (following PMI and Common Sense!)
  1. Initiate
  2. Plan
  3. Execute
  4. Control
  5. Close
2. Project Life Cycles (The Project Process)
  1. Iterative
  2. Waterfall
  3. Agile
  4. Six Sigma (DMAIC)
  5. Others
3. Integration of the Project and the Process
  1. Separate and different
  2. Plan, Organize and Control the Process
  3. Impact of Changes to the Process and Management of the Process
4. Stakeholder Roles and Responsibilities
  1. Management (Sponsors)
  2. Workers
  3. People vs. Technical Skills
  4. Delegating vs. Doing
Best Practices
1. Scope Management (Project Charter) and dealing with Change!
2. Risk Management
3. The Need to Negotiate
4. Critical Project Communications
Managing the Pentagon
1. Time
2. Money
3. People
4. The Plan
5. Scope and Quality
6. Never forgetting the RISK!
7. The Value of Being Proactive
Planning
1. Scope Management
2. Project Risks and Assumptions
3. The Work Breakdown Structure (WBS)
4. Estimating Techniques
5. Network Diagram (PERT -- Dependency Diagram)
  1. What it is and Why it’s needed
  2. The Critical Path
  3. Impact Analysis
  4. Float and Slack
6. Gantt Chart – Time-line
  1. What it is
  2. Milestones
  3. Schedule
  4. High level vs. Detailed
7. Putting it all together
  1. The Work Plan
  2. “Bouncing it off your manager”
Organizing and Scheduling
1. The Project Environment
2. Staffing the Project
  1. Hierarchy
  2. Matrix
  3. Cross Functional Teams
3. Resource Conflicts (Part-time and Shared Resources)
4. Support Groups and Vendor Management
5. Communications
  1. Face to Face
  2. Status Reports
  3. Status Meetings
6. Approvals
Execution, Tracking and Control
1. Tracking Progress and Meaningless Status Reporting
2. Detailed Planning helps Control
3. Product Quality
  1. How to Manage
  2. Roles in Assuring Quality
4. Corrective Actions
5. Informing Management
Change Control (Scope Management)
1. Planning for Change
2. Owner Involvement
  1. Product Changes
  2. Prioritization
3. Change Control Procedures
  1. Identification of Changes
  2. Tracking Changes
  3. Who, What, When, Where and Why of Changes
  4. Impact Analysis
Team Member Roles and Responsibilities
1. Meet with Stakeholders
2. Manage Expectations and Develop Success Criteria
3. Help Develop the Work Plan and Schedule
4. Develop the Details
5. Adhere to the Change Policy
6. Constantly Communicate
7. Identify Problems and Develop Solutions
8. Learn from the Past
Conclusion
1. Project Closure and Lessons Learned
2. Review Major Topics
3. Participants Critique the Workshop